¶ 1
Leave a comment on paragraph 1 0
13B.1 Executive officers and Community Managers who incur reasonable out-of-pocket
expenses in the genuine performance of their duties on behalf of the Community may apply
for reimbursement from Community funds.
¶ 2
Leave a comment on paragraph 2 0
13B.2 All expense claims must be supported by original receipts, invoices, or equivalent
documentation. Claims must be submitted to the CFO within 60 days of the expenditure
being incurred. Late claims may be refused at the CFO’s discretion.
¶ 3
Leave a comment on paragraph 3 0
13B.3 All expense claims require the prior approval or post-hoc ratification of at least one
Executive officer other than the claimant. The CFO shall not self-approve their own expense
claims; CFO expense claims require approval by the CEO or COO.
¶ 4
Leave a comment on paragraph 4 0
13B.4 The Executive shall maintain an Expenses Policy, incorporated within or appended to
the Financial Controls Policy, setting out eligible categories of expenditure, applicable limits,
and the approval process. The Expenses Policy shall be reviewed annually.
¶ 5
Leave a comment on paragraph 5 0
13B.5 A summary of all expenses reimbursed during the financial year shall be included in
the annual financial statements presented to members at the AGM
